The Account Assistant handles all reception tasks and administrative tasks which include financial/legal matters of client companies and supports the team to ensure customer satisfaction. The Account Assistant is part of a dedicated client team and takes care of the correspondence and filing resulting from conducting the administration for the clients and performs administrative duties: Monitor the progress of ongoing matters. Identify problems and take actions (in consultation with the Legal/Accounting Officers). Miscellaneous secretarial tasks, with regards to the allocated client companies such as:
Develop concepts, process letters, emails, calls and faxes (for clients)
Organize meetings (make reservations, take care of suppliers, facilities, etc)
Establish authorizations, take notes and distributes relevant documentation at meetings.
Handle signature procedure check if all signatures and authorizations are in place.
Handle administrative aspects of bank accounts (hardcopy and electronically).
Take care of filing of agreements/bank statements, correspondence and other documents and maintain organized administrative files.
Keep client data and the client database up to date.
Keep records per account of own worked hours.
