account assistant / receptionist

The Account Assistant handles all reception tasks and administrative tasks which include financial/legal matters of client companies and supports the team to ensure customer satisfaction. The Account Assistant is part of a dedicated client team and takes care of the correspondence and filing resulting from conducting the administration for the clients and performs administrative duties:

• Monitor the progress of ongoing matters. Identify problems and take action (in consultation with the Legal/Accounting Officers).
• Miscellaneous secretarial tasks, with regard to the allocated client companies such as:
• Develop concepts, and process letters, emails, calls, and faxes (for clients)
• Organize meetings (make reservations, take care of suppliers, facilities, etc)
• Establish authorizations, take notes, and distributes relevant documentation at meetings.
• Handle signature procedure check if all signatures and authorizations are in place.
• Handle administrative aspects of bank accounts (hardcopy and electronically).
• Take care of filing of agreements/bank statements, correspondence, and other documents and maintain organized administrative files.
• Keep client data and the client database up to date.
• Keep records per account of own worked hours.